Guidelines for Filling up the Forms

Column 1

If there is only one allottee/sub-lessee/lessee of the property sought to be converted into freehold, his name and other particulars should be given in sub-column(a). If there are two allottees /sub-lessees/lessees, the names and other particulars should be given separately in sub-column (a) & (b). If there are more than two lessees/sub-lessees/allottees, a separate sheet be attached giving the required particulars.

Column 2

If the application is submitted by an attorney duly authorised to seek sale permission, execute the Sale Deed and get it registered on behalf of the lessee/sub-lessee/allottee, his particulars should be given in this column. However, Ist column also shall be filled up in such cases. If there are successive power of Attorneys, the application shall be entertained only from the last Attorney provided that attested copies of all the Power of Attorneys establishing the linkage between the original lessee/sub-lessee/allottee and the applicant/last attorney are submitted.

Column 3

This column is applicable only in cases where conversion is sought in favour of a person other than the lessee/sub-lessee, allottee and the application is submitted by the Attorney. It would, however, be necessary that the person in whose favour the conversion is sought is in physical possession of the property under a valid Agreement to Sell executed in his/her favour.

Column 4

Under sub-column (ii), some authentic document viz. attested photostat copy of Ration Card, Passport, Driving Licence etc. should be submitted in proof of possession with the person named in column 3. Under sub-column (iii), attested true copy of Agreement to sell or any other authentic document showing that the person named in column 3 has already agreed to purchase the property is required to be submitted.

Column 5

File number is given on the communications sent to the lessee/sub-lessee/allottee by the DDA and can be taken from there. In case of allotments of flats made by Co-operative Group Housing Societies, file number need not be given if not known to the allottee.

Column 16

It is necessary to pay up to date Ground Rent, along with simple interest @ 10% per annum for arrears,

if any, before applying for conversion. In cases of plots/flats allotted by Co-operative Societies shall be allowed only after the society has paid up-to-date Ground Rent alongwith interest on arrears, if any Proof of payment of Ground Rent by the Society to DDA as well as proof of payment made in respect of individual plot/flat is required to be submitted alongwith the application. In respect of flats allotted by the C.G.H. Societies, the above certificate from Secretary/President of the society should also contain details of the plinth area of the flat.

Column 17

The applicant is required to assess the conversion charges carefully. On the basis of the formula given in Annexure 'A'. The notified land rates, applicable in respect of plots have been given in Annexure 'B'.

Column 18

Surcharge is required to be paid in the cases where the application is submitted by the Attorney of the lessee/sub-lesseee/allottee and conversion is sought in favour of a person other than the allottee/lessee/sub-lessee. The amount of surcharge is 331/3% of the prescribed conversion charges.

Column 20

The applicant has been given option to pay the requisite charges. i.e. conversion charges and surcharge wherever applicable, in lumpsum or in equated yearly instalments. Simple interest @ 12% per annum will be payable if the applicant opts for payment in instalments. The yearly instalments can be 2,3,4 or 5 at the option of the applicant. First instalment shall be required to be paid alongwith the application. Second/subsequent instalments shall fall due exactly on the same date, of the next/subsequent year. Annexure 'E' gives the amount of equated yearly instalments, if the prescribed charges come to Rs. 100/-. The applicant can accordingly work out the amount of yearly equated instalments payable by him/her.