Remedies for Common Difficulties faced by applicants

Issue -I No response received from DDA on conversion application even after a lapse of 90 days. Suggestion : Contact the concerned Dy.Director during Public Hearing held on every Monday & Thursday between 2.30 PM to 5.00 PM with a copy of acknowledgement/application or particulars of the property.

Issue-II Who should apply for conversion?
Suggestion : In case of allottee, he himself should apply or in case of GPA/Purchaser, the GPA should apply as the case may be either in single name or in joint name? The SPA should not apply for conversion from lease hold to free hold.

Issue -III What is to be done in case of the allottee/GPA/ Purchaser not being present?
Suggestion : The SPA should be obtained either from allottee/GPA/Purchaser which should be registered with Sub-Registrar. If it is from any person from out of India, the SPA should be routed through the Indian Embassy.

Issue -IV What document is to be submitted for conversion in case the property has changed several hands.
Suggestion : The linkage between all the sales is to be established. The agreement to sale should bear the signatures of the first & second party to complete the sale transaction. If the sale is after 24/9/2001, it should be duly registered with Sub-Registrar.

Issue -V The Lease Deed or Possession Letter have been lost and are not readily available for submission to DDA.
Suggestion : Submit an application to the concerned Branch with Indemnity Bond and copy of F.I.R. with a copy of challan of Rs.75/- for issue of certified copy of the lease deed or possession letter .

Issue -VI Property file is not readily available in DDA.
Suggestion : Submit attested photocopies of allotment letter or demand letter, NOC for Water & Electricity connection, possession letter, Lease Deed (if executed) and proof of payment (copies of challans) for reconstruction of file.

Issue -VII Documents submitted by the applicant not available in the relevant property file.
Suggestion : To avoid such instances applicants are advised not to submit documents during public hearing or directly in Section / Branch. All documents and representations are required to be submitted on the Counter at 'D' Block and a computerised receipt should be obtained. Documents should not be handed over personally.

Issue -VIII Whether in case of un-authorised construction or misuse in the property the conversion can be allowed.
Instructions : The conversion is permissible in case of unauthorised construction and also if misuse exists on the property. However, the applicant is required to pay mis-use charges (MOUD letter No.J-20011/12/77-L-II dated 28.6.1999). Till this payment has been made property will not be converted.

Issue -IX Whether in case of amalgamated plots, the conversion is permissible.
Instructions : The conversion of residential property from lease hold to free hold even in those cases where the amalgamation is done has been allowed (Dy. Dir.(Co-ordn.)/ LD letter No.F .4 (43)99/Coordn. Dated 9.1.2002. However, as on date the conversion in such cases will be allowed only after issue of detailed guidelines which is under consideration with Ministry of Urban Development.

Issue -X Whether conversion can be allowed in the absence of 'D' Form/ Completion Certificate?
Instructions : In case 'D' form/Occupancy Certificate have not been obtained or the same is not traceable, the applicant may submit House Tax Assessment Order certifying the effective date of Property Tax and letter from DESU for permanent connection of electricity and water bill. {Co-ordn. Land Disposal Circular No.F.4(14)95/Coordn./LD/ dated 23.10.1996) These instructions are valid only for residential plots.

Issue -XI Want to know the amount of Ground Rent and Service charges to be paid for DDA Flat.
Instructions : Now one time payment of ground rent and service charge is required to be made by the allottees/applicants as per the 'Capitalised Value'. The formula for calculation is as under :-

• Existing rate of ground rent X 4.8 = Capatilised ground rent
• Existing rate of service charges X 2 = Capitalised service charge.

Issue -XII Asked to submit payment proof in respect of installments paid for DDA flats.
Instructions: As per instructions where the payments made are more than 3 years old, the same are to be treated as verified on production of proof of payment, which is the IIIrd/IVth copy of Challan or a Bank certificate. An Indemnity Bond duly attested by Notary Public should also be enclosed {Commissioner (Housing) Office Order No.F.2(1)Circular/N&C (H)2001/330 dated 6/7.12.2001.

Issue -XIII All payments of DDA flat have been made but now Housing Branch has asked to deposit a payment of Rs.200/- before finalizing the conversion case.
Instructions : In case the final outstanding dues in respect of any DDA flat are upto Rs.200/- the same are to be treated as written off and NOC is to be issued by Zonal Accounts Officer, Dy. Director (Housing) without insisting for this payment. {Commissioner (Housing) Office Order No.F.2(1)Circular/N&C(H) 2001/330 dated 6/7.12.2001.

Issue - XIV How to take refund of conversion amount if the allottee is not interested in getting his property converted from Lease hold to Free hold?
Suggestion : Submit an application alongwith your Bank Account No. & copy of Pass Book, attested specimen signatures alongwith one photo and 4th copy of Bank Challan thorough which conversion charges were deposited.

Issue-XV Whether conversion amount can be deposited in installments ?
Suggestion : Yes, the conversion amount can be deposited in installments ( maximum 5 installments - yearly ). In such case interest is required to be paid and in case of delay in payment of installment the interest liability of the applicant will further increase.

Issue -XVI What about payment of land premium in case of Group Housing Societies?
Suggestion : The composition fee is to be deposited in full and final alongwith the land premium before conversion is allowed.

Issue -XVII What should be done in case there is any undue delay/harassment in processing the conversion case?
Suggestion : Report the matter to the Commissioner (Land/Housing) or Chief Vigilance Officer, DDA.