STEPS INVOLVED IN CONVERSION OF PROPERTY FROM LEASE HOLD TO FREE HOLD.

Step-I A brochure along with Application Form regarding conversion scheme can be obtained from the Sale Counter of DDA at Vikas Sadan, 'D' Block INA, New Delhi-110023. It is also available in designated branches of Banks.

Step-II Fill the application form for conversion and attach following documents :-

• UNDERTAKING regarding payments/ dues/ mis-use duly attested by Notary Public/First Class Magistrate.
  
• AFFIDAVIT regarding physical possession/ground rent duly attested by Notary Public/ First Class Magistrate.
• INDEMNITY BOND regarding convenants with the lessor duly attested by Notary Public/First Class Magistrate.
• Copy of Power of Attorney alongwith Sale Agreement (where application is made by the attorney) duly attested by Notary Public/ Gazetted Officer.
• Copy of Completion Certificate/ "D Form" (in respect of all plots & flats allotted by Co-op.Gr.Housing Societies) duly attested by Notary/Gazetted Officer.
• Proof of Physical possession of the persons in whose names conversion is sought viz. House Tax Receipt/Ration Card / Passport/ Driving Licence/ Identity Card etc. duly attested by Notary Public / Gazetted Officer.
• Four Attested Passport Size photograph and four attested specimen signatures in whose favour the conversion is sought duly attested by Notary/ Gazetted Officer. {If the applicant is allottee/lessee/sub-lessee, then his/her photograph & in case of applicant being an attorney, photographs of person(s) named in column 3 of the application form are required to be submitted}.
• Copy of Lease Deed/Sub-lease deed/Conveyance Deed/demand letter duly attested by Notary/Gazetted Officer.
• Copy of No Objection Certificate (NOC) from the Mortgagee(s) duly attested by Notary/Gazetted Officer.
• UNDERTAKING regarding payment of difference, if any, in conversion charges(duly attested by Notary/First Class Magistrate.

These formats are available in the brochure. A copy of the acknowledgement report must be retained by the applicant, which details all the documents submitted alongwith the application.

Step-III Submit the duly completed application form alongwith conversion charges and other dues at any of the designated branches of Canara Bank, Corpn. Bank, Bank of Baroda and Central Bank of India.

Step-IV On receipt of application in the concerned Land/Housing Branch the case is referred to Accounts Branch for verification of payments & issue of N.O.C. In case there are any outstanding dues or non- verifiable payments, intimation is sent to the applicant alongwith deficiency noticed, if any. This deficiency generally relates to :

• any payments due,
• any document missing/not submitted.

Step-V DDA has prescribed a time limit of 90 days to issue Conveyance Deed. In case no response is received from DDA, contact Dy.Dir./Director/ Commissioner of Housing/Land Branch.

Step-VI After the conversion is allowed by the competent Authority the concerned branch will send Conveyance Deed (CD) papers to the applicant for stamping from the collector of Stamps, Govt. of Delhi. A counter of the Collector of Stamps has been opened at 'D' Block, Vikas Sadan, New Delhi for the convenience of the public. Submit an application to Collector of Stamps Office affixing Court Fee Stamp of Rs.1.25 paise along with following documents :-

• Four copies of CD Papers duly filled,
• Copy of demand letter and Lease Deed,
• Copy of Sale agreement & GPA{in case of purchaser},
• Four copies of Treasury challans,
• Receipt of payment of Rs.5/- on account of file charges to be deposited at the counter of Collector of Stamps.

Step-VII On receipt of application for stamping, the Collector of Stamps will issue a slip indicating the date on which the challans indicating the amount to be paid will be issued. {Presently the time prescribed for intimating stamping amount is 5 days.}. The challans are required to be collected from the Counter of the Collector of stamps.

Step-VIII On the due date, obtain challans (4 copies) from the counter of Collector of Stamps, GNCTD and deposit the amount in Treasury i.e. State Bank of India,Vikas Sadan, INA.

Step - IX After the challan/amount is deposited in the Treasury, they will return one copy of challan to the applicant. Get the challan photocopied and submit the 4th copy of challan(in original) alongwith photocopy at the counter of the Collector of Stamps. The Collector of Stamps office will return the photocopy of challan indicating the date on which CD Papers duly stamped will be provided to the applicant. {Presently the time prescribed for issue of stamped CD papers is 15 days.}

Step -X Collect stamped CD Papers (Three copies) from the counter of Collector of Stamps located at 'D' Block, Vikas Sadan, INA, New Delhi.

Step -XI Submit Stamped CD Papers (Three copies) to Housing/Land Branch at Reception counter of DDA in Vikas Sadan for execution of CD Papers requesting for date of execution.

Step -XII DDA will intimate the date on which the execution of CD papers will be done.

Step -XIII On due date contact the Lease Administrative Officer (LAO), DDA along with 2 witnesses and proof of identity of witnesses and self. Also bring four passport size photographs, copy of original Lease Deed (if executed)and possession certificate.

Step - XIV After execution of the lease, LAO will hand over two copies of CD Papers to the applicant for getting the same registered in the office of Sub Registrar, GNCTD. The applicant can get the CD papers registered either at office of Sub- Registrar, GNCTD located at Vikas Sadan, INA or in the Sub-Registrar office in whose jurisdiction the property falls.

Step -XV The Sub- Registrar office will return one copy of Registered CD to the applicant on the due date indicated on the receipt. {Presently the time of 30 days is prescribed}.

Step - XVI On the due date obtain Registered CD from the office of Registrar and forward photocopy of the registered CD to DDA for record.